# Team workload and capacity (https://docs.akollo.com/en/product-guide/capacity)



<Callout title="Planned">
  This area is planned. It is described here so you can prepare; it is not yet part of the current release.
</Callout>

## What it is [#what-it-is]

Team activity, workload and technology use are drawn from approved totals, not from a ranking of people. The views show how applications are grouped, how focus and collaboration sit in the week, and whether the load is shared across the team. They also show which tools and licences are actually used. When the underlying data is too thin, the figure says so.

## Capacity planning available today [#capacity-planning-available-today]

<Callout type="info" title="Note">
  The workload analytics above are planned. The two capacity views below are already in the product.
</Callout>

**Projects → Capacity** compares the capacity of a team and its people with planned work, by week or by day (for up to 2 weeks).

* Choose the **Team**, add a single person with **Add a person**, and set the **Length** of the period.
* The **Team total** chart shows planned time as bars and available time as a dashed line. **Show table** shows the same figures as a table.
* **Load per person** lists each member's planned load week by week.
* Leave that is still waiting for approval is not taken off capacity. The page tells you when this is the case.

<Screenshot src="/screens/en/capacity.webp" alt="Capacity page for a team over four weeks, with a Team total chart of planned time as bars and available time as a dashed line, and a note that some leave is waiting for approval" caption="Projects → Capacity: planned work against available time, week by week." />

<Steps>
  <Step>
    ### Open Capacity [#open-capacity]

    Choose **Projects** in the sidebar and open the **Capacity** tab.
  </Step>

  <Step>
    ### Choose the team and period [#choose-the-team-and-period]

    Pick the **Team** and the **Length**. Use the arrows or **This week** to move the period, and switch between **By week** and **By day (up to 2 weeks)**.
  </Step>

  <Step>
    ### Compare planned and available time [#compare-planned-and-available-time]

    Read the **Team total** chart, then check **Load per person** to see who carries the load.
  </Step>
</Steps>

## Team capacity report [#team-capacity-report]

The **Team capacity** report in **Insights → Reports** shows, for each team, weekly available and planned time. Unknown values are never counted as zero; they are shown separately.

<Screenshot src="/screens/en/report-capacity.webp" alt="Team capacity report with a list of teams to select, From and To dates and a Show button" caption="Team capacity report: choose the teams and the period, then select Show." />

<Steps>
  <Step>
    ### Open the report [#open-the-report]

    Choose **Insights → Reports** and open **Team capacity**.
  </Step>

  <Step>
    ### Select teams and period [#select-teams-and-period]

    Tick one or more **Teams**, set **From** and **To**, and select **Show**.
  </Step>
</Steps>

For planning work against this capacity, see [Planning](/en/product-guide/planning).

## FAQ [#faq]

<Accordions type="single">
  <Accordion title="Does Akollo rank people by productivity?">
    No. Team workload and technology use are drawn from approved totals, not from a ranking of people.
  </Accordion>

  <Accordion title="Why does capacity not reflect a colleague's leave?">
    Leave that is still waiting for approval is not taken off capacity. The Capacity page shows a note when this is the case.
  </Accordion>

  <Accordion title="What happens when a value is unknown?">
    The Team capacity report never counts an unknown value as zero. It shows it separately.
  </Accordion>

  <Accordion title="Can I look at capacity day by day?">
    Yes, for periods of up to 2 weeks. Choose **By day (up to 2 weeks)** on the Capacity page.
  </Accordion>
</Accordions>