# AI and you (https://docs.akollo.com/en/ai/ai-and-you)



Every employee can open **AI and you** under **My work** to see how Akollo's AI features treat their data.

<Steps>
  <Step>
    ### Open My work [#open-my-work]

    Choose **My work** in the sidebar.
  </Step>

  <Step>
    ### Open AI and you [#open-ai-and-you]

    Open **AI and you**. The page shows what the AI features can see about you, what they never do and what is recorded.
  </Step>
</Steps>

At the top, **AI in your organization** shows one of three states:

| State                                                         | What it means                                                                                             |
| ------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------- |
| You can use the AI features                                   | AI is on, and you have access.                                                                            |
| AI is switched off in your organization                       | No request from the AI features (assistant, questions, summaries, planning, automations) reaches a model. |
| Your organization has not given you access to the AI features | You cannot use them yourself. Summaries your manager approves can still reach you.                        |

## What AI can see about you [#what-ai-can-see-about-you]

AI features read only what the person using them is allowed to see. When your manager asks a question, the AI sees
the records your manager could open anyway, such as your tasks, recorded time and leave days. It never sees the reason
for a leave.

<Mermaid
  title="What AI sees when your manager asks"
  chart="`flowchart LR
A[Manager asks a question] --> B{Could the manager open this record?}
B -->|Yes| C[&#x22;Tasks, recorded time, leave days&#x22;]
B -->|No| D[AI does not see it]
C --> E[Answer or suggestion]
E --> F[A person confirms any change]`"
/>

## What AI never does [#what-ai-never-does]

* It never infers your health, personality, mood or intentions.
* It does not decide on its own: a person confirms every change and every assignment it suggests.

## Where it runs [#where-it-runs]

Requests go only to the models your organization has approved. Restricted data never leaves your organization's own
servers.

## What is recorded [#what-is-recorded]

Each AI request is logged: who asked, which feature, when and the outcome. The content is not logged.

| Record                 | What it holds                               | How long it is kept                                                                         |
| ---------------------- | ------------------------------------------- | ------------------------------------------------------------------------------------------- |
| AI request log         | Who asked, which feature, when, the outcome | At least six months, usually about 13 months, then deleted. Longer only under a legal hold. |
| Assistant conversation | Your conversation with the assistant        | Deleted 90 days after the last message, or as soon as you delete it                         |

<Callout type="info" title="Note">
  Screen recording, and any analysis of screenshots your organization has turned on, is explained in your recording
  notice and has its own switch.
</Callout>

## Your rights [#your-rights]

You can give feedback on any AI output and object to evidence used about you. To see or correct the data held about
you, choose **Open My data**.

<Screenshot src="/screens/en/what-is-recorded.webp" alt="My data page with an overview of screenshots, live view, access to evidence and retention, and the recording settings in force" caption="My data: what is collected about you, who opened your evidence and why, and how long your data is kept." />

## FAQ [#faq]

<Accordions type="single">
  <Accordion title="Can AI see why I took leave?">
    No. When your manager asks about you, the AI can see your leave days if your manager could open them anyway, but it
    never sees the reason for a leave.
  </Accordion>

  <Accordion title="Does AI judge my mood or personality?">
    No. It never infers your health, personality, mood or intentions.
  </Accordion>

  <Accordion title="Can AI assign me to work on its own?">
    No. A person confirms every change and every assignment it suggests.
  </Accordion>

  <Accordion title="Is the content of my questions stored in the AI log?">
    No. The log holds who asked, which feature, when and the outcome, not the content. Your assistant conversations are
    deleted 90 days after the last message, or as soon as you delete them.
  </Accordion>

  <Accordion title="I don’t have access to AI. Will I still get summaries?">
    Yes. Summaries your manager approves can still reach you.
  </Accordion>

  <Accordion title="How do I object to evidence used about me?">
    You can object to evidence used about you and give feedback on any AI output. To see or correct your data, open
    **My data**.
  </Accordion>
</Accordions>

## Related pages [#related-pages]

* [What assistance can see](/en/ai/privacy)
* [Screen evidence](/en/product-guide/screen-evidence)
* [Assistance](/en/ai/assistant)